Please read carefully. Your signature on the application indicates you have read, understand, and accept the information and conditions contained in this agreement.

Each vendor must submit the following:
- Completed application
- Payment
- Copy of certificate of liability insurance including the “City of Westminster, 4800 W. 92nd Avenue, Westminster, CO 80031” as an additional insured.
- Zero Waste Agreement filled out with every item distributed during the event (packaging or giveaways)
Incomplete applications WILL NOT BE PROCESSED and will be returned to the applicant.

2. Westminster and Westy Fest management reserves the right to restrict exhibitors with respect to methods of operation and display of materials.

3. The City of Westminster will strive to maintain a balance of vendors.

4. Each vendor MUST FURNISH their own booth set-up. Unloading assignments will be sent 1-3 weeks prior to the festival.

5. ANY VENDOR WILL BE BANNED FROM THIS AND FUTURE WESTMINSTER EVENTS IF:
• The vendor buys a booth space to sell to another organization or vendor.
• The vendor uses a City of Westminster address falsely.
• The vendor misrepresents the items which will be sold at the Westy Fest.
• The vendor/participant’s conduct is detrimental to the best interests of the Westy Fest.
• The vendor violates any of the Policies and Procedures of the Westy Fest.

6. Booths could be on varied surfaces, mostly grass. There is NO APPROVED use of stakes for tent set-up. Be prepared to set all tents with weights and/or guidelines. Westminster MUST approve any other method at least 2 weeks prior to the event. 2015 International Fire Code 3103.9 Anchorage required. Tents or membrane structures and their appurtenances shall be adequately roped, braced and anchored to withstand the elements of weather and prevent against collapsing. Documentation shall be furnished to the fire code official on request. If you will bring a tent/canopy, please ensure it is weighted properly: Tents require 5 pounds of holding power for every square foot. A 10 x 10 pop up requires 500 lbs. of holding power.

7. No vendor may change the listing of what they will be selling without the consent of Westminster.

8. Once accepted into an event, NO REFUNDS WILL BE GIVEN.

9. For Westy Fest - Vendors MUST arrange power through event staff (exception food vendors). Event staff recommends battery operated or solar lights. If you need to power items you may purchase an outlet on the application.

10. All vendors are responsible for sorting trash generated in their booth area (i.e. boxes, bags, etc.). Any vendor leaving excess trash around their assigned area will be fined a clean-up fee of no less than $50.

11. No vendor is allowed to leave their assigned space to solicit or distribute information in any other event areas. Vendors must stay within the booth space that they are assigned.

12. Vendors cannot give their space to another vendor without consent from Westminster.

13. ALL VENDORS are responsible for the collection and submittal of appropriate sales tax to Westminster and the State of Colorado. The name and addresses of all vendors will be submitted to the City and State of Colorado tax offices. Failure to pay appropriate Westminster sales tax will result in being banned from future events.

14. City of Westminster police officers will patrol the event area during operation hours for general public safety. Westminster and any event partners or participating groups are not responsible for damage, theft, or loss.

15. A booth permit, with the booth number, will be assigned and distributed to each exhibitor. The City of Westminster will be responsible for making the booth/space assignments. All space assignments are final; dissatisfaction with a space assignment is NOT grounds for a refund.

16. All vehicles parked in designated “No Parking” areas will be towed at the owner’s expense.

17. All vehicles not removed from the designated unloading area 60 minutes prior to the opening of the event will be ticketed, fined, and/or towed.

18. All exhibits must be open during designated event hours. Booths may not be dismantled until the close of the event unless otherwise specified.

19. The City of Westminster Special Event management will determine the processes and procedures to follow for the postponement and/or cancellation of any event due to unavoidable or unforeseen circumstances.

20. The City of Westminster reserves the right to ask those who have not received an assignment and who are collecting funds or selling items within the event area to leave the premises.

21. The vendor represents that all of the information provided in the application for the vendor space is true and correct.

22. You may not give away items that are being sold by vendors, i.e. soda, hot dogs, snow cones, offer face painting etc.

23. The vendor represents that he/she has read and understands all the rules and regulations outlined in the application. Vendor also agrees that these rules are part of this contract and no other agreement shall be binding upon the party unless in writing and signed by the City of Westminster.

24. The vendor agrees that the City of Westminster may revoke, immediately, all of the rights of the vendor, agents, or employees of the vendor space at the festival, without a refund of the fees, due to a violation of the rules set forth herein, in the vendor application.

25. Vendor shall comply with all applicable federal, state and local laws and regulations, including all codes, ordinances, rules, and executive orders. Any violation of the law is a violation of this agreement and may result in termination.

26. INDEMNIFICATION: Vendor hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind or nature whatsoever to persons or property caused by or resulting from participation in this event. Vendor shall indemnify and hold harmless City (including but not limited to its employees, elected and appointed officials, agents and representatives) against any and all losses (including without limitation, loss of use and costs of cover), liability, damage, claims, demands, actions and/or proceedings and all costs and expenses connected therewith (including without limitation attorney’ fees) that arise out of or relate to any claim of infringement of patent, trademark, copyright, trade secret or other intellectual property right related to this event or that are caused by or are the result of any act or omission of Vendor, its agents, suppliers, employees, or representatives. Vendor’s obligation shall not apply to any liability or damages that result solely from the negligence of Westminster. Notwithstanding anything contained in this agreement/application to the contrary, Westminster in no way limits or waives the rights, immunities and protections provided by C.R.S. § 24-10-101, et seq.

27. Vendor acknowledges that they in no way represent Westminster, the City takes not responsibility of the acts or omissions of vendor. Additionally, participation in this event does not entitle vendor or its agents or employees to any type of workers’ compensation benefits from the City.

To protect Parks & Recreation turf areas from damage caused by grease, oil, fuel, gray water, or other vehicle-related fluids during events.

Policy Requirements
1. Ground Protection Required
All food trucks and mobile food vendors operating on grass or turf areas must place an approved, impermeable ground protection barrier beneath the vehicle in areas where leaks or spills may occur.

2. Minimum Coverage Area
The protective barrier must extend, at minimum:
o Under the engine compartment
o Under any generator
o Beneath all cooking equipment areas
o Under grease collection systems
o Beneath service windows where food or liquids may spill
The barrier must extend beyond the footprint of the truck to reasonably capture any drips or spills.

3. Acceptable Materials
Acceptable ground protection includes heavy-duty, non-permeable mats, drip pans, absorbent pads with waterproof backing, or other commercial-grade containment systems designed to prevent fluids from contacting the turf. Cardboard, thin plastic sheeting, or similar materials are not permitted.

4. Spill Prevention & Response
Vendors must:
o Ensure all vehicles and equipment are properly maintained to prevent leaks.
o Have spill cleanup materials readily available on-site.
o Immediately clean and properly dispose of any spilled materials.
o Report any significant spill to event management immediately.

5. Liability for Damage
Vendors are financially responsible for any damage to turf or park property resulting from leaks, spills, or failure to use proper ground protection. Costs may include cleaning, soil remediation, sod replacement, and labor.

6. Inspection & Compliance
Event staff reserves the right to inspect vendor setups for compliance. Failure to comply may result in:
o Requirement to correct the issue before operating
o Removal from the event without refund
o Disqualification from future events

The undersigned vendor requests assistance from Westminster staff for setting up and/or taking down its booth at the event, including but not limited to, transportation of items to and from vendor’s vehicle and booth location (“Booth Assistance”). Vendor agrees to indemnify, defend, and hold harmless the City of Westminster and its officers, directors, agents, employees, representatives, and volunteers (“Westminster staff”) from and against any and all claims, damages, liabilities, judgments, costs (including reasonable attorney’s fees), expenses and penalties arising out of or in any way connected to the event. In addition, vendor forever releases, acquits, and discharges Westminster from any and all claims, damages, liabilities, judgments, costs, expenses, loss of income, and losses due to business interruption arising out of, alleged to arise out of or in any way connected with the event.

I have read the enclosed “Zero Waste Agreement” and “Information and Policies” which have been set by Westminster and acknowledge below that I have read, understood, and agree to follow them.